Procurement & Purchasing

1. Purchase Orders as the Core of Procurement

The Procurement module in SamvraCore ERP is built around the Purchase Order (PO) as its central document, surfaced in the PurchaseOrdersPage list view and the PurchaseOrderDetailPage detail view. A PO captures the complete request-to-receipt flow for buying goods from a vendor.

When creating a PO, the buyer selects a vendor and a warehouse that will receive the goods. The document carries one or more line items, each referencing a product with a quantity and pricing. Both discount and tax can be calculated at the line level and at the order level, so a single PO can combine per-line discounts with an order-wide adjustment.

Each PO also records separate shipping and billing addresses, allowing goods to be delivered to one location while invoices are directed to another. The module supports preferred-supplier tracking, helping buyers favour established vendors.

A typical flow begins with a buyer opening a new PO, choosing the vendor and destination warehouse, adding product lines with quantities and prices, and letting the system compute discounts and taxes. The PO is then advanced through its approval and sending lifecycle. Every PO maintains an audit trail with timestamps and user attribution, so the organisation always knows who created, approved, or changed an order and when. This audit history is a standing part of each order rather than an optional add-on.